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Policies

Take a look at our key policy documents.

Additional Leave of Absence Procedure

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North Yorkshire Police recognise that there are legitimate times when North Yorkshire Police Personnel will need to be absent in order to facilitate certain non work commitments. These procedures have been provided so that managers and North Yorkshire Police Personnel have guidance over what an individual can reasonably expect, whilst still maintaining high service delivery […]

Adoption Leave Procedure

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PURPOSE Eligible police officers and police staff are entitled to take paid leave when a child is newly placed for adoption. Within the context of this procedure a ‘child’ is a person under the age of 18 years. The principles underpinning these procedures can be found in the Working Arrangements and Flexibility Policy. Adoption leave […]

Alcohol and substance misuse policy

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The purpose of this policy is to outline North Yorkshire Police’s (NYP) position on alcohol and substance misuse as part of NYP’s commitment to the provision of a safe, healthy and productive working environment. This policy covers all Police Officers (regardless of rank or grade) including probationers, all Police Staff including those on temporary contracts, volunteers and members of the Special Constabulary.

Annual Leave Procedure

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General Provisions The annual leave year runs from the 1st April to the 31st March the following year. The provisions relating to entitlement of annual leave are: All ranks of Police Officers being in accordance with Police Regulations Police Staff being in accordance with the North Yorkshire Police (NYP) Staff Council handbook. Annual leave entitlement […]

ANPR policy

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National ANPR Standards for Policing (NASP) describe the standards that are required to be met for the development and use of ANPR systems by law enforcement agencies (LEAs).

Bullying and harrassment

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North Yorkshire Police (NYP) recognise that everyone should be treated with dignity and respect at work. Bullying and harassment of any kind can have a serious impact upon an individual’s personal as well as professional well-being.

Business Appointment Rules (Police Officers)

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The Business Appointment Rules comply with Recommendation 80 of the Inquiry by Lord Justice Leveson into the “Culture, Practices and Ethics of the Press”, an important recommendation in relation to post-service employment. By adopting recommendations PCCs’ and Chief Constables’ are committing to actively engaging and tackling any integrity issues which come to light in relation […]

Business Continuinity Management Protocol

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North Yorkshire Police (NYP) and the Police and Crime Commissioner for North Yorkshire (referred to as the Commissioner) recognises the importance of maintaining continued delivery of NYP’s critical services to the community in the event of an emergency situation or period of disruption. As a category one responder, there is a statutory duty under the Civil Contingencies Act 2004 to ensure that NYP has business continuity arrangements in place.

Business Continuity Incident Management

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This procedure outlines how the organisation will respond effectively and efficiently to a period of disruption, major or critical incidents that affect service delivery. It details the management structure, procedures, roles and responsibilities to improve organisational resilience and response to an incident. The procedure will support NYP in ensuring continuity and restoration of NYP’s Critical […]

Business Continuity Management Policy and Procedure

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North Yorkshire Police (NYP) and the Police and Crime Commissioner for North Yorkshire (referred to as the Commissioner) recognises the importance of maintaining continued delivery of NYP’s critical services to the community in the event of an emergency situation or period of disruption. As a category one responder, there is a statutory duty under the […]

Career Break Procedure (Police Officers)

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Purpose The North Yorkshire Police (NYP) career break scheme is intended to allow police officers flexible working arrangements whereby they may take periods of unpaid leave on a long term basis. All applications are subject to approval by the force and the existence of this procedure does not imply an absolute right. The principles underpinning […]

Compassionate Leave Procedure

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Procedure Statement NYP believes in treating its staff and employees fairly and compassionately in testing circumstances. Its corporate values seek to encourage a culture of trust and empowerment, leading to supportive outcomes for all parties where individual responsibility is key.

Data Protection Procedure

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North Yorkshire Police (NYP) and the Police and Crime Commissioner for North Yorkshire (OPCC) are committed to ensuring that staff undertake their legitimate duties in a manner that is compatible with the data protection principles. NYP and the OPCC recognise the sensitivity of processed personal information and its obligations in respect of data held by […]

Data Quality Procedure

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The quality of the information recorded and stored by North Yorkshire Police (NYP) is vital to organisational success. Reliable, accurate and complete information is fundamental to achieving compliance to legislation such as the Data Protection Act 2018 and the Code of Practice for the Management of Police Information (MoPI), it supports effective decision making and […]

Display Screen Equipment

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This procedure has been developed to ensure that North Yorkshire Police (NYP) comply with the requirements of the Health and Safety at Work act 1974, the Management of Health and Safety at Work Regulations 1999 and the Display Screen Equipment Regulations 1992 (DSE).  This document sets out the specific procedures to be followed to enable […]

Employer Supported Policing Leave

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North Yorkshire Police (NYP) supports police staff who are members of the Special Constabulary by releasing them from their paid role to engage in operational duties or training as a Special Constable. Police staff who have successfully completed their probationary period, and who are currently serving Special Constables with NYP, are eligible to take part […]

Environmental and sustainability policy

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This policy supports the ‘sustainability objective’ of both North Yorkshire Police (NYP) and the Police and Crime Commissioner (PCC) for North Yorkshire. The application of the policy is a balance with the value for money (VfM) and affordability aspect of a ‘sustainable NYP’. Click on the link below to read the full policy.

Equality, diversity and human rights

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North Yorkshire Police (NYP) is committed to promoting the principles of Equality, Diversity and Human Rights (EDHR) in all areas of policing as an integral part of everyday business.

Extension to Sick Pay Entitlements Procedure (Police Officers and Police Staff)

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The purpose of this document is to provide details of circumstances where it may be appropriate to consider an extension to the normal occupational sick pay entitlement for police officers and police staff. The document provides details of the criteria for implementation of Regulation 28 of the Police Regulations 2003 regarding the reduction to half […]

Extreme Weather Procedure

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Introduction The purpose of this procedure is to deal with the difficulties of attendance at work during times of extreme weather, principally severe and heavy snowfall, flooding and storm conditions. North Yorkshire Police (NYP) recognises that officers and staff may face difficulties attending their normal place of work when extreme weather is causing disruption. NYP […]

Flexible Working Procedure

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PURPOSE The scope of these procedures apply to those eligible individuals of whatever rank or grade, who wish to work flexibly, either by; • changing the number of hours they work • keeping the same number of hours but altering the times at which they are worked • or changing the location of the place […]

Forfeiture of Pension Procedure

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This procedure details the process Chief Constable for North Yorkshire Police and the Police and Crime Commissioner for North Yorkshire (PCC) will undertake in order to satisfy their duty in considering the forfeiture of an officer’s pension. Regulation K5 of the Police Pensions Regulations 1987, Regulation 55 Part 4 of the Police Pensions Regulations 2006 […]

Freedom of information procedure

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The Freedom of Information Act (FOIA) 2000 is a piece of legislation designed to “open up” the public sector to make organisations more accountable for decisions and actions that are taken. North Yorkshire Police (NYP) and the Police and Crime Commissioner for North Yorkshire (OPCC) recognise its obligation to adhere to the FOIA 2000.

Grievance Procedure

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Grievances are concerns or problems that staff and officers raise with an employer. Anyone working in any organisation may at some time have problems or concerns about their work, working conditions or relationships with colleagues. Issues that may cause grievances include, for example: • Terms and conditions of employment • Health and safety • Work […]

Health and Safety Policy

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The Police & Crime Commissioner and North Yorkshire Police (NYP) are separate corporate bodies with a common commitment to Health & Safety compliance.

Information security policy

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The purpose of this policy is to protect North Yorkshire Police (NYP) information assets from all threats, whether internal or external, deliberate or accidental.

Information Sharing Procedure

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What this Procedure covers • Defines Information Sharing and Information Sharing Agreements (ISA); • Explains information sharing legal requirements; • Identifies when an Information Sharing Agreement is required; • Describes the processes that are to be followed to produce Information Sharing Agreements; • Sharing information outside an Information Sharing Agreement as an ad hoc request; […]

Limited Duties Procedure

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Procedure Statement Operational resilience is the ability of a force to respond effectively and flexibly to the demands placed on it on a daily basis, whether the demand is local or national. In order for North Yorkshire Police (NYP) to meet those demands in a way that makes the best use of resources, the Chief […]

Maternity and Adoption Support Leave Procedure

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Maternity / Adoption Support Leave (which was previously called ‘paternity leave’ in terms of Maternity) is available to a person who is chosen to be the primary provider of support and care to the mother or co-adopter at or around the time of birth of her child, or the placement of a child for adoption […]

Maternity Leave – Police Staff Procedure

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The principles underpinning these procedures can be found in the Working Arrangements and Flexibility Policy. Individuals may also have other forms of leave available to them. Please see Parental Leave Procedure, Adoption Leave Procedure. These procedures apply to Police Staff and align with the entitlements set out in Police Support Council Conditions of Service and […]

NYP LGPS Employer Discretion Policy 1

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All North Yorkshire Police Personnel must adhere to this policy. This policy applies to Police Staff who are members of the Local Government Scheme (LGPS) or ex Police Staff members of North Yorkshire Police who have deferred benefits within the LGPS. The LGPS is a statutory pension scheme, which governs the way in which the […]

NYP LGPS Employer Discretion Policy 2

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Policy Statement All North Yorkshire Police Personnel must adhere to this policy. This policy applies to Police Staff who are members of the Local Government Scheme (LGPS) or ex Police Staff members of North Yorkshire Police who have deferred benefits within the LGPS. The LGPS is a statutory pension scheme, which governs the way in […]

Overtime & TOIL Procedure

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PURPOSE North Yorkshire Police (NYP) believes that it is fundamental to an efficient policing organisation is the effective management of working time. This procedure is designed to clarify options available to individuals to assist in planning their Work-Life balance and to satisfy identified organisational needs and objectives. This procedure follows the principles laid out within […]

Parental Leave Procedure

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Purpose Eligible parents have the right to take a period of time off work without pay for any purpose connected with the care of their child. The principles underpinning these procedures can be found in the Working Arrangements and Flexibility Policy. Individuals may also have other forms of leave available to them. Please see Maternity […]

Parking Procedure

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This procedure deals with the parking of vehicles at NYP sites. It sets out the priority for categories of vehicles and groups of drivers to park at those sites and describes the behaviours which must be observed by all drivers. This Procedure does not establish any right for NYP Officers or Staff to park their […]

Police Staff Capability

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This procedure supports the commitment made by North Yorkshire Police (NYP) to encourage individuals to maintain good attendance and to ensure that individuals perform in their role to the required standard and to deal robustly but fairly with cases where this is not the case. This procedure will only be applied where supportive measures as […]

Police Staff Secondment Procedure

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North Yorkshire Police (NYP) recognises that as part of the People Strategy staff need to be given the opportunity to develop their careers. One of the ways in which this can be achieved is through secondment opportunities, both long and short term whereby these new environments challenge our staff professionally to develop new skills, knowledge […]

Police Support Volunteer

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North Yorkshire Police (NYP) is committed to providing the best service to our communities, by engaging the skills and innovation of members of society through a Police Support Volunteer (PSV) programme.

Records management

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North Yorkshire Police (NYP) recognises the requirement to comply with legal and statutory obligations such as; the Management of Police Information (MoPI) Code of Practice, Data Protection Act 1998, the Human Rights Act 1998 (HRA), the Freedom of Information Act 2000 (FOI) and the Protection of Freedoms Act 2012.

Redundancy Procedure

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This procedure refers to North Yorkshire Police (NYP) members of Police Staff (excluding those who do not have a contract of employment with NYP). It does not apply to Police Officers, Special Constables or volunteer workers. This procedure seeks to balance the needs of NYP in being able to manage redundancy effectively to respond flexibly […]

Regulation 13 Procedure for Student Officers

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This procedure covers all Student Officers, Constables participating on the Fast Track Programme and Superintendents participating in the Superintendent Direct Entry Programme whilst they are within their probationary period as defined in Regulation 12 and 13 of the Police Regulations 2003 (the Regulations) and HOC 5/2015. Regulation 13 can only be instigated prior to confirmation […]

Removal Expenses Procedure

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The purpose of this procedure is to ensure compliance with Annex V to regulation 35 of the Police Regulations 2003 and to set out the policy of North Yorkshire Police in accordance with the provisions of Annex V. The payment of removal expenses in accordance with the Police Regulations 2003 is intended to contribute to […]

Risk Management Policy

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Policy Statement The Police and Crime Commissioner (PCC) for North Yorkshire and Chief Constable of North Yorkshire Police (NYP) – adopt a Joint Risk Management Strategy and Policy to deal with both positive and negative sides of risk. NYP have aligned the Risk Management system to the industry best practice Risk Management Standard: ISO 31000:2009. […]

Security Incident Handling Procedure

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This procedure sets out a process for handling data security incidents where confidentiality, integrity or availability has been or may have been breached. There are several ways this may happen including, but not restricted to, personal data breaches, theft, break-ins and poor disposal of confidential waste. All breaches should be assessed, investigated and reported accordingly.

Security Incident Reporting Procedure

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The majority of data security breaches are innocent and unintentional such as the user not ‘logging out’ of their desktop or laptop computer at the end of the day. However, ‘near misses’ where no actual harm results from the incident, should still be reported and analysed to look for possible ways of preventing an actual […]

Shared Parental Leave

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Procedure Statement Shared Parental Leave enables eligible parents to choose how to share the care of their child during the first year of birth or adoption. Its purpose is to give parents more flexibility in considering how to best care for, and bond with, their child. This procedure sets out the statutory rights and responsibilities […]

Smoke Free Procedure

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This procedure has been developed to protect all employees, service users, customers and visitors from exposure to second hand smoke and to assist compliance with the Health Act 2006. Exposure to second hand smoke, also known as passive smoking, increases the risk of lung cancer, heart disease and other illnesses. Ventilation or separating smokers and […]

Software Assets Procedure

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The aim of this procedure is to: • Facilitate the overall management of risk for Information Communication and Technology (ICT) and ICT related equipment and software for the organisation • Improve asset utilisation, identify and remove problem assets and those assets which are dormant avoiding redundant maintenance and warranty coverage • Generate and maintain an […]

Staff Discipline Procedure

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Process The Staff Discipline Procedure is intended to improve overall conduct. It may be appropriate in some conduct issues to instigate supportive management action before the formal procedure is started. It is envisaged that early intervention via supportive management action should achieve the desired effect of improving and maintaining an individual’s conduct to an acceptable […]

Staff performance

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This policy applies to Police Officers, Police Staff and where feasible, members of the Special Constabulary.

Staff Retirement Procedure

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This procedure is part of North Yorkshire Police policy to which all North Yorkshire Police Personnel are required to adhere.  This procedure must be read in conjunction with the Staff Retirement Guidance and retirement information in the North Yorkshire Pension Fund website.   This procedure sets out the North Yorkshire Police policy, for Police Staff, […]

Training Procedure

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Procedure Statement This procedure supports North Yorkshire Police’s People Strategy and defines the Force’s Learning and Development aims and objectives and applies to all members of North Yorkshire Police and Police and Crime Commissioner’s office. North Yorkshire Police and the Police and Crime Commissioner are committed to providing employees with effective learning and development products, […]

Use of Police Cycles Procedure

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Process 1. Police Bicycle Procurement The forces will have an agreed standard specification for a pedal cycle which can only be purchased through the Transport Department. No other pedal cycles will be accepted into the force from sponsorship, loan or gift etc. Therefore if a person or body, wish to offer the force sponsorship for […]

Use of Social Media and Community Messaging Procedure

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The authorised use of social media is a valuable tool for engaging with the public. The Use of Social Media and Community Messaging Procedure provides guidance on the use of social media and community messaging for NYP business purposes. The procedure also outlines the risks presented by the use of social media, whether for personal […]