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Subject access request

To make a local subject access request, please read the following information and then complete the form at the bottom of this page.

Details of application

The Subject Access provisions of the Data Protection Act give an individual the right, subject to certain exemptions, to have a copy of any personal data held about them.

Section 7 of the Data Protection Act 1998 states that a ‘data subject’ (the person about whom the personal data refers) is entitled, upon written request, to be informed whether or not personal data is held or processed about them.

If you wish to know what personal information is held about yourself on the Police National Computer (PNC), which includes court convictions, police cautions and juvenile warnings/reprimands, then you will need make an application to the Association of Chief Police Officers Criminal Records Office (ACRO) directly. Police Certificates for Visas will also be processed by ACRO.

If you wish to know what personal information (if any) North Yorkshire Police holds about you, such as crime reports, statements, officer reports, criminal files or photos then you will need to make a local subject access request.

You can make a local subject access request online by clicking on the ‘click here to apply’ button at the bottom of the page.

Please note that applications can take up to 40 days to process depending on the information you require.

Your Rights

Subject to certain exemptions, you have a right to be told whether any information is held about you and a right to a copy of that information. The Chief Officer of Police will only give that information if he/she is satisfied as to your identity. He/she does not have to give you any information if someone else can be identified from it unless that person agrees. If you think that information might be held about you, which may identify another person, you may want to get that person’s agreement to you being given the information and send it with your application.


There is a single standard fee of £10 (pounds sterling), which will be required.  Your online payment will be requested at the end of the application.

Proof of Identity

Before any information can be provided, North Yorkshire Police needs to be satisfied that you are the person you say you are. To help establish your identity your application must be accompanied by two different official documents, which between them clearly shows your name, current address, DOB and signature (e.g. passport, driving licence, birth certificate, medical card or utility bill).  You will be asked to upload these documents during the application process.

Subject Access Request form[pdf]