Home > Access to information > Rectification and Erasure of Records

Rectification and Erasure of Records

You may be eligible to apply for the rectification and deletion of police records. National and locally held records are dealt with under different processes.

 

Record deletion process – PNC, IDENT1 and NDNAD

You may be able to apply for the deletion of records from the Police National Computer (PNC), National Fingerprint Database (IDENT1) and the National DNA Database (NDNAD) under the Record Deletion Process. Please note this process does not apply to deletion of custody photographs or to locally held police records.

Find out if you are eligible to apply, and read the National Police Chiefs’ Council guidance document: Deletion of Records from National Police Systems.

Court convictions are not eligible for record deletion as Chief Officers cannot overrule convictions handed down by the courts. An individual cannot apply for record deletion where an investigation or court proceedings remain ongoing as the full circumstances of the case may not be known at the time the application is made.

Record Deletion Application Form

If, having read the guidance and the information on the ACRO website, you believe you are eligible to make an application for the deletion of records you should complete the Record Deletion Application Form and send to:

The National Record Deletion Unit
ACRO
PO Box 481
Fareham
PO14 9JS

Deletion of custody images

You may be eligible to apply for the deletion of a custody image under the Management of Police Information retention, review and disposal process.

A request for deletion can be made where:

  • You were not charged for the offence for which the image was taken
  • You were not convicted of the offence for which the image was taken
  • You were convicted and a predetermined time has elapsed since the conviction

Further details can be found by accessing the policy paper available on the gov.uk website, and via the Management of police information section of the College of Policing Authorised Professional Practice.

See below for detail to request rectification and erasure of your personal information.

Requests to rectify or erase your personal information held by North Yorkshire Police

Individuals have the right to request rectification or erasure of their personal information, please see the link to Information Rights. Your request will be considered for eligibility and actioned accordingly. We will write to you to let you know how your request will be dealt with.

If you wish to request rectification or erasure of your personal information, you may do so by completing this form and submitting it:

  • In writing: The Records Manager, Information Management, Police Headquarters, Alverton Court, Crosby Road, Northallerton, North Yorkshire, DL6 1BF
  • By email: RRD@northyorkshire.pnn.police.uk
  • In person: you may visit one of our Police Stations and provide the information required

Alternatively you may telephone us: Dial 101, press Option 2 and ask for Records Management

Please include copies of photographic identification, e.g. passport or photographic driving licence AND proof of address such as a council tax bill or bank statement. Alternatively the form and copies of appropriate identification can be emailed to RRD@northyorkshire.pnn.police.uk

If you’ve recently provided your proof of ID to North Yorkshire Police, you may not be asked to do so again for rectification and erasure requests.

Request for the rectification or erasure of records held by North Yorkshire Police[doc]