FOI 01289-2024/25- Information sharing agreements

Request:

Q(1) Copies of any and all Information Sharing Agreements between your force and universities or university accommodation providers within your police force area.

Q(2) If retrievable within the cost limit, the number of individuals whose personal data your force has requested and/or received from a UK university or university accommodation provider since 1 October 2023 under the terms of the ISAs disclosed in response to question 1.

Q(3) If retrievable within the cost limit, please break this down the figures disclosed in response to Q2 by:

The name of university or accommodation provider (eg Unite) the data was requested/received from B. The outcome of the data request, if police made one (eg provided / refused) C. The reason for sharing data, including, whether it was in connection with any protest activity the data subject was involved in (if so, please specify the type of cause eg Pro-Palestinian, Environmental, Animal Rights)

Q(4) Copies of any and all Community Impact Assessments (CIAs) conducted in relation to the policing of pro-Palestinian protests events in your police force area since 1 October 2023, as well as any overarching CIAs.*

Q(5) Copies of any and all Equality Impact Assessments conducted in relation to the policing of pro-Palestinian protests in your police force area since 1 October 2023, as well as any overarching EIAs.*

*A NOTE ON S12 COST EXEMPTION:

In regards to questions 4 and 5 above, if it would exceed the cost limit to conduct searches for every CIA and EIA completed for every pro-Palestine protest event which has occurred within the relevant timeframe, then please instead provide only any overarching CIA(s) and EIA(s

Response: 

Extent of Searches to Locate Information

Following receipt of your request searches were conducted within North Yorkshire Police to locate relevant information. 

Decision

I am not obliged to provide you with a response to your request pursuant to Section 12(1) of the Freedom of Information Act 2000 (the Act). Please note that when one part of your request falls under Section 12, we are not obliged to review the rest of the questions and the whole request is therefore exempt.

Section 12(1) applies to your request as the cost of complying with your request is above the amount to which we are legally required to respond i.e. the cost of identifying and retrieving any relevant information exceeds the ‘appropriate level’ as stated in the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.

Due to the nature of our recording systems the information requested, if held, is not in an easily retrievable format. Our information retrieval process generally relies on a computer ran report which captures any information recorded upon the surface of a record or within specified fields. Where relevant information is held deeper in the record, or outside of a specified field, a manual assessment is required to retrieve that information.

In relation to Q2, in order to retrieve the requested information, as to know what details have been requested using the ISA's would require a manual review/interrogation of our crime recording system to establish which, if any is relevant to the request, which would exceed the time limit allowed under the Act. 

Pursuant to Section 17(5) of the Freedom of Information Act this letter acts as a Refusal Notice.

Pursuant to Section 16 of the Act I am required to offer you advice and assistance with regarding to refining your request to within the ‘appropriate limit’ (time/cost limit). However, we may be able to provide a response to the rest of the request if you resubmit and omit part 2.  If you wish to discuss this please do not hesitate to contact me.

Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data.  It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.